National Police Clearance Sample: Application Guide & Example In 2025

In this blog, we will explain the details of the information mentioned on the certificate with the help of a police clearance sample certificate. A police clearance certificate is a mandatory document for most of the persons in many official matters, so the certificate needs to be kept safely. You should have a good understanding of all the information given on the clearance certificate.

In case of loss or theft of your certificate or any other official or government-issued document, you will be required to register a police complaint. This police complaint report will be required for renewal of the lost or damaged documents. In this article, we have also explained the process of registering a complaint in case of certificate loss.

Information on Police Clearance Sample Certificate

It contains the following information:

  • Name and personal information 
  • Clearance number
  • Issuance Date 
  • Status of clean criminal record
  • Signature of issuing authority 

The following picture shows a police clearance sample certificate.

police clearance sample

Loss or Damage of the Certificate

In case of loss or permanent damage to any type of government-issued document, there is a need for a police report mentioning the loss of the certificate or the document. You can apply for renewal of the lost certificate after some time of police report. Hence, the police report is the prerequisite for the renewal or reapply of the lost certificate of any type, including the clearance certificate.

Police Complaint Procedure

Here, we will explain the procedure of registering the police complaint for the lost certificate or other government Id or the documents. Following is the general standard operating procedure (SOP):

  • Visit the nearest police station.
  • Fill out the incident report form.
  • Present the required details, including valid ID and address
  • Provide details of lost documents
  • Your signature on the police report

Keep copy of police report with you. It will be required for reapplying for the lost certificate or document.

Fee for Filing

There is no fee for police complaint filing. It is a free service.

Police Report Sample

The police report contains the following information:

  • Report date & time
  • Certificates/Documents loss or theft place
  • Details of lost document 
  • Circumstances surrounding loss or theft
  • Your contact details

A sample police report is shown in the below picture for your reference.

Renewal/Re-Apply for the lost certificate

After the police report of the lost documents, you may wait for the recovery of the documents. However, if documents are still not found, you can reapply for replacement of the certificate or the document. All the documents have different renewal procedures, fees, processing times, and issuing authority.

Pre-Requisite for Certificate Re-Apply

These are general requirements to reapply for the lost certificate renewal.

  • Copy of the Police Report
  • Application form completed online/Walk-In
  • 2x Valid IDs issued by the government 
  • Application processing fee payment receipt/online payment proof
  • Fingerprints Biometric verification at office
  • Picture / Photograph of the applicant to be captured at verification center

Frequently Asked Questions

The following information is mentioned on a police clearance sample certificate:

  • Name and personal information 
  • Clearance number
  • Issuance Date 
  • Status of clean criminal record
  • Signature of issuing authority 

In case of theft, loss, or damage to the documents or certificates, you will be required to register a police complaint. Then you can apply for renewal of lost certificates.

No, you cannot reapply for the lost or stolen certificate or document without a copy of the police report.

No, you cannot register an online police complaint. You have to personally visit the police station for the complaint registration.

There are no charges for the registration of a police complaint. It is a free service.

Conclusion

Everyone should have a good understanding of all the documents and certificates issued to him or her. A police clearance certificate is also one of the most important documents issued to Filipinos; it is required for seeking employment, business permits, and many legal matters. Thus, keeping a valid clearance status is not only a mandatory thing but also a good understanding is necessary for you. Study this blog for a good understanding of the police clearance certificate sample. All fields of the police clearance sample are described.